Privacy Policy

How We Handle Your Data & Photos

When you book with Rachel Weatherley Photography, I collect and use your personal information and photographs responsibly and securely.

What I collect

• • Your contact details (name, email, phone, address if needed).
• • Details about your booking (event date, location, timings, special requests).
• • The photographs I take for you.

Why I collect it

• • To keep in touch with you about your booking.
• • To deliver your photographs.
• • To meet legal and tax requirements.
• • To showcase my work (with your photos) as part of my portfolio, website, and marketing, in line with the licence you grant me in the Photographer's Agreement.

How I keep it safe

I take data security seriously:

• My website runs on secure servers in the UK.
• Client galleries are delivered through a specialist photo delivery platform, which securely hosts your images on my behalf.
• If you order prints, albums, or other products, these are produced by trusted third-party print and lab providers, who act as processors to fulfil your order.
• Analytics and Advertising (Optional Cookies): With your consent, I use Google Tag Manager and Google Analytics to understand how visitors use my website. This involves:
  • Data collected: Pages visited, time spent on site, device type, approximate location (city/region), and anonymized IP addresses.
  • Third parties: Data is processed by Google LLC (USA), a company subject to EU-US Data Privacy Framework adequacy decisions.
  • Retention: Google Analytics data is retained for 14 months, after which it is automatically deleted.
  • Your control: You can withdraw consent at any time by clicking the cookie settings link in the footer, or by using browser settings to block cookies.
  • Opt-out: You can also opt out of Google Analytics tracking across all websites using the Google Analytics Opt-out Browser Add-on.
• Essential Cookies: Some cookies are strictly necessary for the website to function (e.g., security tokens, session management) and cannot be disabled.
• I never sell your details to anyone.

How long I keep it

Booking and enquiry records: retained for up to 6 years after the end of the relevant tax year to comply with HMRC rules. Photographs are kept securely so I can provide your gallery and maintain my professional portfolio.

Your rights

You can ask me at any time to:

• See what personal information I hold about you.
• Correct it if it’s wrong.
• Delete it (unless I need to keep it for tax, legal or contractual reasons).

If you have questions about how your photos may be used for marketing, tell me when booking and I’ll be happy to discuss your preferences.